Hiring Notice: Executive Assistant

Organization

The Center for Community Investment (CCI), a sponsored project at Rockefeller Philanthropy Advisors, works to ensure that all communities, especially those that have suffered from structural racism and policies that have left them economically and socially isolated, can unlock the capital they need to thrive. Over the past eight years, CCI (www.centerforcommunityinvestment.org) has worked with leaders and communities across the country to help them identify their priorities, develop projects to advance those priorities, and strengthen their investment ecosystem to facilitate investment. With the support of major national foundations, CCI runs both individual leadership development programs as well as initiatives that help teams and partner organizations apply CCI’s Capital Absorption Framework, a tested approach to helping investment land in disadvantaged communities. CCI has used its approach to help communities build and preserve affordable housing, improve climate resilience, fight against displacement, and build household and community wealth. Alumni of CCI’s programs in foundations, government, financial institutions, and community organizations share a commitment to systems change and support each other through a growing network of leaders.

Position Overview

The Executive Assistant will provide proactive, high-level administrative support to the senior leadership team of CCI, playing a critical role in ensuring smooth day-to-day operations. This role requires exceptional organizational skills, attention to detail, and the ability to thrive in a dynamic environment. By managing schedules, coordinating meetings, arranging travel, preparing agendas, and assisting with special projects, you’ll empower executives to focus on advancing the organization’s strategic goals.

We are looking for someone who is mission-driven, collaborative, adaptable, and committed to fostering an inclusive and equitable workplace. You will succeed in this role if you bring strong interpersonal and communication skills, a problem-solving mindset, and the ability to anticipate needs while maintaining professionalism and confidentiality.

What You’ll Do 

Executive Administrative Support

• Provide a high level of executive administrative assistance to the senior leadership team, efficiently, effectively, and proactively anticipating needs while maintaining confidentiality.
• Manage complex schedules and calendars, coordinate appointments, meetings, and events to ensure efficient use of time.
• Manage travel itineraries, including flights, accommodations, ground transportation, and other logistics.
• Manage expense reports, and reimbursements. Track expenses and file reports in compliance with CCI’s policies.

Executive Office Support

• Handle and safeguard sensitive documents while preparing agendas, presentations, spreadsheets, and contracts, ensuring accuracy and alignment with leadership’s vision.
• Work with senior leadership to plan and manage executive and Board meetings as well as special meetings onsite and offsite, by confirming location, catering, guests, agendas, materials, activities, etc.
• Take and disseminate clear, actionable meeting minutes; track follow-up items to ensure timely resolution.
• Support document management processes, including version control and secure archiving.
• Assist in maintaining strong relationships with executive contacts by tracking communications and follow-ups.

Cross-Departmental Activities

• Collaborate on organizational initiatives, including retreat planning, internal task forces, and special projects.
• Identify opportunities to streamline workflows, improve efficiency, and enhance productivity across teams.
• Tackle urgent matters, resolve issues independently, and make informed decisions in executives’ absence.
• Support a workplace culture rooted in respect, learning, inclusion, and equity.

What You Bring

Key Skills & Competencies

• Proven experience managing multiple priorities, complex schedules, and fast-paced workflows.
• Strong ability to anticipate needs, problem-solve autonomously, and respond to shifting priorities.
• Exceptional attention to detail and commitment to accuracy, particularly with sensitive information.
• Proficiency in workplace technology, including Microsoft Office Suite and tools such as Airbase, SharePoint, and Salesforce (or similar platforms).
• Excellent written and verbal communication skills, with a professional and inclusive tone.
• Collaborative mindset, with the ability to engage effectively across diverse teams and stakeholders.
• Commitment to CCI’s values, including advancing equity, inclusion, and opportunity.

Education and Experience

• Bachelor’s degree or equivalent experience.
• 5-7 years of experience in executive-level administrative support.
• Experience in a nonprofit or mission-driven organization is a plus but not required.

Work Environment

• We are a pet-friendly office and welcome well-behaved furry friends in the workplace. Candidates with pet allergies or sensitivities should take this into consideration when applying.
• CCI operates in a hybrid work environment guided by the needs of the team, our partners, and the organization at large. This role will be onsite 60% of the time in our Washington DC office located downtown.

How to Apply

To apply, please submit your cover letter and resume to [email protected].

About Rockefeller Philanthropy Advisors 

Rockefeller Philanthropy Advisors (RPA) accelerates philanthropy in pursuit of a just world. Continuing the Rockefeller family’s legacy of thoughtful, effective philanthropy, RPA is a global nonprofit at the forefront of philanthropic growth and innovation, with a diverse team of experienced grantmakers with significant depth of knowledge across the spectrum of issue areas. Founded in 2002, RPA has grown into one of the world’s largest philanthropic service organizations and has facilitated more than $4 billion in grantmaking to more than 70 countries. RPA currently advises on and manages more than $600 million in annual giving by individuals, families, foundations, and corporations. RPA also serves as a fiscal sponsor for over 100 projects, providing governance, management, and operational infrastructure to support their charitable purposes. rockpa.org | @RockPhilanth

Equal Opportunity Employer

Individuals seeking employment at Rockefeller Philanthropy Advisors are considered without regards to race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), ancestry, citizenship status, gender identity or expression, genetic information, marital or domestic/civil partnership status, physical or mental disability, sexual orientation, veteran status, or any other characteristic protected by law.

The salary range for this position is $70,000-85,000

• Medical
• Dental
• 401K Employer contribution and Matching
• Short-term and Long-term Disability
• 3 weeks vacation