Program Assistant, Network and Influence
Position Title: Program Assistant, Network and Influence
Supervisor Title: Director of Network and Influence
FLSA Status: Full-time, Exempt
Location: Remote, Washington DC or San Francisco Bay Area preferred. Domestic travel up to 15%
Salary Range: $50,000 – $60,000
If you’re interested in this position, please submit a cover letter and resume to [email protected] by Friday, December 5, 2024.
Organization: The Center for Community Investment (CCI), a sponsored project at Rockefeller Philanthropy Advisors, works to ensure that all communities, especially those that have suffered from structural racism and policies that have left them economically and socially isolated, can unlock the capital they need to thrive. CCI has a well-established framework (capital absorption) and approach (racial equity and adaptive leadership) that community investment partnerships can use to mobilize investment capital in order to: create opportunities for affordable housing, jobs, climate resilience, and other drivers of well-being; advance racial equity; and make their communities more cohesive and environmentally sustainable. CCI’s ultimate goal is to transform the community investment system so that all communities have equitable access to capital and people with low incomes and people of color can shape the futures they want for themselves.
Location: This is a hybrid position, with a preference for candidates based in the San Francisco Bay Area or Washington, D.C. Domestic travel is required, around 15% of the time, depending on organizational needs.
Position: As a Program Assistant within the Network and Influence department, you will be at the heart of the operations that make our departmental work and network events successful. This role involves supporting both virtual and in-person events, managing logistics, and ensuring everything runs smoothly behind the scenes. You’ll report to the Director of Network and Influence and work closely with CCI’s directors, managers, and associates across departments, contributing to a range of projects and events that drive our mission forward. If you thrive in a dynamic, mission-driven environment and are looking for an opportunity to develop your skills while supporting impactful community programs, this role offers the perfect space to grow.
What You Will Do:
Support Department Planning and Execution:
- Collaborate with department leaders and staff to coordinate and execute various programs, communications, and meetings, ensuring smooth operations.
- Assist with the planning and execution of department activities, helping the team meet deadlines and achieve goals.
- Take clear, comprehensive notes during meetings and calls, making sure key discussions and decisions are documented.
- Develop logistics materials and guides to help with the planning and execution of events.
- Prepare, assemble, and distribute meeting materials, ensuring they align with branding guidelines.
- Maintain and update calendars, schedule meetings, and coordinate IT and room setups for in-person and virtual events.
Event Planning and Logistics:
- Work with department staff to create event timelines and ensure everything runs seamlessly before, during, and after events.
- Oversee logistics for in-person events, including setting up rooms, managing technology, organizing meeting materials, catering, lodging, and tracking participant responses.
- Coordinate virtual events by setting up Zoom rooms, handling participant communications, and managing collaboration tools.
- Partner with the Operations department to manage logistics such as hotel bookings, meeting spaces, staff travel, catering, and participant reimbursements.
- Support post-event follow-up activities, ensuring all follow-ups are completed and events are successfully closed out.
Technology Support:
- Provide tech support for platforms like Zoom, SharePoint, and shared calendars to ensure that staff and participants can collaborate effectively during meetings and events.
- Manage IT setup for both virtual and in-person events, ensuring a smooth technology experience for participants.
- Organize and maintain department files and documents, managing the department’s naming system for easy access.
Documentation and Tracking:
- Maintain organized and accessible program documents, ensuring they are up to date and properly stored.
- Help track activities across different programs, contributing to learning and continuous improvement efforts.
- Update Salesforce to ensure network, influence, and communications remains up to date.
Organizational Culture Building and Engagement:
- Contribute to fostering a culture of respect, learning, and equity within the Network & Influence teams, departments and organization.
- Adhere to and advance CCI’s mission, vision, and values.
- Support special projects as needed, remaining flexible to emerging priorities.
- Work closely with cross-functional teams, contributing to the development and execution of communication plans that resonate across all levels of the organization.
- Participate in organizational committees, planning retreats, and other opportunities to advance organizational culture.
Travel:
- Be prepared for domestic travel to support in-person events as needed (approximately 15% FTE, based on COVID-19 protocols).
What You’ll Need:
Education and Experience:
- Associate’s Degree with 3 years of experience or a bachelor’s degree with 2 years of experience in affordable housing, community development, planning, communications, journalism, public relations, or related field.
Skills and Competencies:
- Commitment to advancing racial equity and justice.
- A natural curiosity and interest in the organization’s mission.
- Very organized with strong attention to detail.
- Strong problem-solving skills with an ability to take initiative, and great attention to detail.
- Excellent interpersonal skills, including cultural competence and the ability to collaborate with people from diverse backgrounds.
- Flexibility and adaptability to respond to competing priorities.
- A desire for personal and professional growth, with the ability to both give and receive feedback.
- Commitment to advancing racial equity and justice.
- An openness to learning and receiving coaching for personal and organizational growth.
- Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint, SharePoint, OneDrive), Zoom, and other technology platforms such as Slack.
To Apply:
If you’re interested, please submit a cover letter and resume to [email protected]. Please submit by Friday, December 5, 2024.
About Rockefeller Philanthropy Advisors
Rockefeller Philanthropy Advisors (RPA) accelerates philanthropy in pursuit of a just world. Continuing the Rockefeller family’s legacy of thoughtful, effective philanthropy, RPA is a global nonprofit at the forefront of philanthropic growth and innovation, with a diverse team of experienced grantmakers with significant depth of knowledge across the spectrum of issue areas. Founded in 2002, RPA has grown into one of the world’s largest philanthropic service organizations and has facilitated more than $4 billion in grantmaking to more than 70 countries. RPA currently advises on and manages more than $600 million in annual giving by individuals, families, foundations, and corporations. RPA also serves as a fiscal sponsor for over 100 projects, providing governance, management, and operational infrastructure to support their charitable purposes. rockpa.org | @RockPhilanth
Equal Opportunity Employer
Individuals seeking employment at Rockefeller Philanthropy Advisors are considered without regards to race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), ancestry, citizenship status, gender identity or expression, genetic information, marital or domestic/civil partnership status, physical or mental disability, sexual orientation, veteran status, or any other characteristic protected by law.
